Netherlands – Country Profile

Netherlands – Country Profile

 

Netherlands Peppol Authority (NPA)

 

As of October 1 2020, the Dutch government is the Peppol Authority in the Netherlands. The new organization is called the Netherlands Peppol Authority (NPA).

 

Social task

In the Netherlands, every company, from sole proprietorship to multinational, should be able to make use of all benefits of e-procurement in an easy way. They should be free to choose the solution that suits them the best.

 

Mission statement

The mission statement of the NPA is to ensure that there is a safe, reliable, interoperable generic digital infrastructure for exchanging e-procurement messages. This infrastructure uses the European e-Delivery building blocks provided by Peppol.

With this the exchange of e-procurement messages is facilitated in a simple way for all businesses and governments.

 

Vision

The NPA wants to achieve that all governments and businesses (B2B, B2G, G2B, G2G) exchange e-messages, aiming at:

  • Raising the efficiency of administration within organizations;
  • Reducing the digitalization gap between the small enterprises and large corporates;
  • Increasing the sustainability of the processes in the procurement chain;
  • Promoting choice in services or software suppliers;

 

Strategy

In order to effect the mission statement and vision, the NPA will actively carry out the responsibilities of a Peppol Authority. The NPA works with the following core values:

  • Freedom of choice
  • Safe
  • Accessible
  • Reliable
  • Interoperable
  • Affordable

 

Use of Peppol in the Netherlands

In the Netherlands, the use of Peppol for e-invoicing is not mandatory. The Central government does strongly advise to use Peppol for this. The NPA therefore is encouraging all activities that increases the publicity of Peppol.

The entire Central government and most of the decentral government is connected to Peppol. As well as an increasing amount of businesses.

 

Specific Requirements

The NPA has defined a set of specific requirements stated in Annex 5. All Service Providers that deliver their services to Dutch customers must comply with this.

The main requirements are:

  • ISO-27001 certification
  • Stricter KYC-requirements
  • Confidentiality and Integrity for message exchange between C1 and C2 and between C3 and C4 by at least encrypted transport and Endpoint validation.
    The exchanged messages must be composed with the source data (of the invoicing system) and guarantee semantic data quality.
  • DPIA
  • Implementation Guidelines on standards must be followed.

 

Mandatory Standards

 

Mandatory from OpenPeppol:

  • Transport Protocol Peppol AS4
  • Message Standard Peppol BIS 3

The Transport Protocol standard MUST be used at all times.

The Message standard can be used for international traffic (either C1 or C4 is a foreign entity).

All Dutch entities MUST have a registration in the SMP for Peppol BIS 3. No other versions of Peppol BIS are allowed.

 

Mandatory from NPA for domestic use (When C1 and C4 are Dutch entities):

SI-UBL 2.0 is an implementation of NLCIUS and therefore fully compliant to the mandatory EU standard EN-16931.

All Dutch entities MUST have a registration in the SMP for SI-UBL 1.2 and/or SI-UBL 2.0. No other versions of SI-UBL are allowed.

 

Use of Peppol-ID’s

The following Peppol-ID’s are mandatory when sending to Dutch entities:

For SI-UBL 1.2:

  • NL:KVK (0106). This is when the Chamber of Commerce Number is used as Peppol-ID
  • NL:OIN (9954). This is when the Organization Identification Number of a Dutch government is used as Peppol-ID
  • NL:VAT (9944). This is when the VAT Number is used as Peppol-ID.

For SI-UBL 2.0:

  • NL:KVK (0106). This is when the Chamber of Commerce Number is used as Peppol-ID
  • NL:OIN (0190). This is when the Organization Identification Number of a Dutch government is used as Peppol-ID
  • NL:VAT (9944). This is when the VAT Number is used as Peppol-ID.

For Peppol BIS 3:

  • NL:KVK (0106). This is when the Chamber of Commerce Number is used as Peppol-ID
  • NL:OIN (0190). This is when the Organization Identification Number of a Dutch government is used as Peppol-ID
  • NL:VAT (9944). This is when the VAT Number is used as Peppol-ID.

 

More information

 

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