Apr 2, 2017 News

The 8th OpenPEPPOL General Assembly

OpenPEPPOL are pleased to announce the time and place for the 8th OpenPEPPOL General Assembly. The meeting will be held on Tuesday March 21st 2017. (09:30 -17:00 CET) at the Holiday Inn Brussels Airport Holidaystraat 7, 1831 Brussels, Belgium.


Participation is though valid membership or direct invitation only, and invitations have been sent out to the main contacts of OpenPEPPOL members in order to initiate the registration of participants.

Once again, the OpenPEPPOL General Assembly will be conducted in conjunction with meetings in the Coordinating Communities, which means that we will host a full day meeting, enabling networking, knowledge sharing and elections/appointments of key positions.

Agenda of the day:

09:30 – 10:00: Arrival and Registration

10:00 – 12:30: Parallel Coordinating Community Sessions

12:30 – 13:30: Lunch

13:30 – 16:30: OpenPEPPOL General Assembly

16:30 – 17:00: Open floor: Questions, comments and remarks to the OpenPEPPOL Managing Committee

The detailed Agenda & Notes are included in the invitations sent to official OpenPEPPOL member representatives, and can be obtained by other member representatives by sending a request to openpeppol@peppol.eu.


Coordinating Community Sessions

At the Coordinating Community sessions, you will have the opportunity to actively influence the focus and direction of the community, as well as have the opportunity to elect the Post-Award and the Transport Infrastructure Community leaders for the next two years.

The call for other candidates for both positions is open, should others have the motivation and possibility to raise their candidacy. The election process and the call for candidacy will be sent directly to all official OpenPEPPOL member representatives as well as Post-Award and Transport Infrastructure community representatives. This information can also be obtained by other member representatives by contacting the community leader directly.


General Assembly

The core purpose of the General Assembly is to provide OpenPEPPOL members with an overview of the main activities and achievements in 2016, the work plan and budget for 2017 and beyond, and the opportunity to take part in the formal election/appointment of key positions.


1. Participation and AgendaApproval of Agenda

a. Participation and validity of representation
b. Appointment of scrutineer and minute taker

2. Welcome and overview of OpenPEPPOL AISBL status

a. 2016 activities in review
b. Strategic vision for the future

3. Approval of 2016 Accounts of the OpenPEPPOL AISBL (vote)

4. Candidacies, appointments and election

a. Candidacies, election and appointment of the OpenPEPPOL Treasurer (vote)

b. Formal acceptance of the CC leaders elected and appointed by the Coordinating Communities
Short break

5. OpenPEPPOL Budget and Operational Plan for 2017

a. Presentation of the Association’s objectives and activities for 2017

b. Briefing on the Coordinating Community operational plan for 2017

i.      Pre-Award Coordinating Community

ii.      Post-Award Coordinating Community

iii.      Transport Infrastructure Coordinating Community

c. Summary of operational plan and budgets for 2017

d. Questions and comments re: objectives, budget and operational plans

e. Approval of 2017 operational plan and budget (vote)

6. AOB

7. Closing


Open floor: Questions, comments and remarks to the OpenPEPPOL Managing Committee.

After the official part of the 8th OpenPEPPOL GA, the Managing Committee kindly invite GA attendees to participate in an open floor session, enabling all members to provide feedback or questions to the Managing Committee, or to submit questions for open debate amongst the member representatives present.